In a company, human resource management encompasses a whole range of tasks. These require trained experts who must be well-versed in the current legal regulations and specifications, which concern, for example, the preparation of a payroll, the administration of employees or the keeping of personnel files. This often poses immense challenges for small and medium-sized enterprises in particular, as it permanently ties up capacities that could be used elsewhere and is time-consuming and costly.
By using an external personnel office, you have access to experts who, thanks to their specialist knowledge, are able to handle the various service areas of personnel management in a professional manner. We are there for you as an external personnel department, offering you our many years of experience and extensive knowledge of the requirements of a good and modern personnel department.
As a provider of HR services, we have been active in this field for more than 20 years and support companies from various industries in making HR management efficient, flexible and professional. We take over all HR tasks for you and tailor our services to the individual needs of your company. Feel free to contact us if you would like to use our services as an external personnel office!
As an external personnel department, we take care of the smooth running of all work that arises in connection with personnel management. Our services as an external personnel office range from personnel administration to monthly payroll accounting and the issuing of all relevant documents and certificates. This includes, among other things, the digital personnel file with all important information about the employees. Other services as an external personnel office cover payroll accounting with the recording and maintenance of all payroll-relevant data, a well-founded registration and certification system and the monthly dispatch of the payslips, as well as payment processing and a professional contract management. This contains the preparation of all employment contracts, references and notices of termination, correspondence with authorities and the monitoring of all important deadlines.
We handle all your labour law matters in close cooperation with our legal cooperation partner. Other tasks that we carry out for you as an external personnel office include the administration of absences and holidays, the recording of travel expense, recruiting and the provision of a manager and employee portal with online access for employees and management.
By outsourcing their personnel department, companies are given the opportunity to concentrate entirely on their core business and to focus their own capacities on it. This gives you enormous freedom to develop and implement new ideas and to handle daily business competently. In addition, you can be sure that your personnel matters will be managed professionally and effectively. This does not only provide you with advantages in terms of contemporary personnel management, but also saves you time and money.
The tax and national insurance conditions for carrying out payroll accounting change frequently. This requires regular training of employees in the personnel department. However, this is not necessary for companies that outsource their personnel department, because with our years of experience and extensive expertise in the HR field, we are able to ensure that all HR management tasks are carried out competently and in compliance with the law. Of course, we perform all our activities in coordination with you and your corporate guidelines. This ensures that all tasks are handled according to the individual processes in your company.
A digital personnel file is an electronic version of the classic paper personnel file. The only difference to the traditional form is that all content is stored virtually. The content is identical to that of the paper file. In the digital file, employment contracts, staff evaluations, references and application documents are stored and updated in digitalised form. New information, for example when employees have participated in trainings and seminars, is also recorded here.
As your external HR department, we structure these virtual folders according to your individual specifications. This creates a higher degree of flexibility for employers, because changes can be made directly and in an uncomplicated way. In addition, the digital personnel file saves you a lot of space, as important documents no longer have to be stored in paper form, but the storage is moved to the web. Furthermore, it is much easier to quickly retrieve required information, as this only takes a few mouse clicks. As an external personnel office, we carry out all document storage tasks for our customers that arise in the context of personnel data archiving. Here, too, we naturally take into account your requirements regarding the structure of the folder files.
When storing and managing personal data, effective and reliable data protection is an extremely important factor. With secure data protection, we create optimal comfort for you. For this purpose, we use modern archiving software as well as complex encryption methods to prevent unauthorised access to your employees' sensitive data. Our approach to data security includes the use of anti-virus software on all servers and web-clients, the provision of a server for all clients, the backup of data on tape on a daily basis and a two-tiered back-up system. In addition, we regulate and control all access through a BSI-certified SSL port. This way, you always have the highest level of security with our external personnel department.
Thanks to our many years of experience as a partner for companies from various industries, we are able to offer our services with the highest level of expertise and flexibility. The tasks that we perform for you as an external personnel department cover varied sub-areas from the field of human resources, which we raise to a new level using our expert knowledge. In order to be able to offer our clients the best possible services at any time, we ensure regular and comprehensive training for our employees and invest in the latest technologies that meet the high demands of good and effective human resources management.
Of course, you can select from our range of services as an external personnel office those sub-areas that best meet your requirements and company-specific processes. Our offers for outsourcing your personnel department are available to you at any time, completely without downtime. This gives you perfect planning security. The range of services includes not only the function as an external personnel department, but also the handling of the entire travel expense management and external accounting. As part of the outsourcing of accounting, we take over your entire payment transactions as well as dunning and reporting, carry out liquidity and budget planning and ensure proper archiving of all accounting-relevant documents.
Our offers enable you to easily absorb capacity peaks, downtimes and phases of order declines. If you would like to learn more about our skills and services, please contact us – we will be happy to submit an individual offer for you.